The Booster Club Treasurer Handoff Checklist
Everything the next treasurer needs — in one place, before you walk away.
What to hand off
Work down the list with the outgoing treasurer. Check off each item as it’s transferred so nothing gets left behind.
- 01
Bank account access
Get added as a signer at the bank and confirm the outgoing treasurer is removed. Collect account and routing numbers plus any debit/credit cards.
- 02
Login credentials
Usernames and passwords for online banking, payment tools, the club email, and any bookkeeping software — transferred securely, then reset.
- 03
Last 12 months of statements
Every bank and card statement for the past year so you can verify the opening balance and see the full flow of money in and out.
- 04
Reconciliation records
The most recent completed reconciliations showing the books match the bank — so you know exactly where the numbers stand on day one.
- 05
Budget vs. actuals
This year's approved budget alongside what was actually spent and collected, so you inherit the plan and can see where it drifted.
- 06
Member dues ledger
Who has paid, who still owes, and the amounts — so you can pick up collections without missing a single family.
- 07
Fundraiser balances
Net proceeds and any open costs for each fundraiser or event, so nothing is double-counted and every campaign is closed out cleanly.
- 08
Outstanding invoices & reimbursements
A list of unpaid bills and pending volunteer reimbursements so nothing slips through the cracks in your first weeks.
- 09
Recurring payments & subscriptions
Every automatic charge — insurance, software, storage units, field rentals — with amounts and renewal dates so no surprise debit catches you off guard.
- 10
Vendor & contract contacts
Who the club pays and works with — concessions suppliers, spiritwear vendors, printers — with names, phone numbers, and renewal dates.
- 11
Tax filings & registrations
Recent IRS filings (Form 990/990-N), your EIN, and any state charity or sales-tax registration — proof the club is in good standing.
- 12
Board & key contact list
Current officers, the bank relationship manager, the parent organization, and the CPA or auditor — everyone you'll need to reach in month one.
- 13
Annual calendar of financial events
The rhythm of the year — dues windows, fundraiser dates, tax deadlines, audit and budget-approval meetings — so nothing important sneaks up on you.
Get the printable version
We’ll email you a clean, printable PDF of the full checklist so you can walk into the handover meeting ready.